A missing detail on an Umrah itinerary — an unclear transfer time, an ambiguous room-sharing price, a missing visa reference — turns into a phone call at an inconvenient time, or worse, confusion for the client mid-trip. This checklist covers what a complete Umrah package itinerary needs before it goes out to a client.
Booking Details
- Client full name(s) as they appear on the passport
- Booking reference number
- Agent name (who booked it, for accountability and follow-up)
- Date of issue
- Offer validity date, if pricing is time-limited
- Package name (e.g. "7 Night Deluxe Umrah Package — Ramadan Special")
Flight Itinerary
- Every segment listed separately (outbound, any inter-city hop, return)
- Airline and flight number for each segment
- Departure and arrival airports, written clearly (not just codes)
- Correct departure and arrival dates — including next-day arrival for overnight flights
- Departure and arrival times
- Baggage allowance, if relevant to communicate
Hotels
- Hotel name and star category for Makkah
- Hotel name and star category for Madinah
- Distance or walking time to Haram for each
- Check-in and check-out dates for each city
- Room type (shared/private, view if relevant)
Transport
- Airport pickup and drop-off arrangements
- Inter-city transport between Makkah and Madinah (bus, private car)
- Any local transport included during the stay
Visa
- Visa type
- Reference or application number, if available at the time of issue
Ziyarat / Sightseeing
- List of included sites, if a ziyarat tour is part of the package
Inclusions and Exclusions
- Clear list of what's included in the price (meals, transport, guide, etc.)
- Clear list of what's excluded (personal expenses, optional tours, etc.)
Price Breakdown
- Per-person price by room-sharing type (quad, triple, double)
- Child pricing, if applicable
- Deposit required
- Balance due date
Payment and Terms
- Accepted payment methods (bank transfer, card, instalment plan)
- Bank details, if paying by transfer
- Cancellation and amendment policy
- Passport validity requirement
💡 Quick Tip
Going through this checklist manually for every booking is easy to rush on a busy day. A structured itinerary builder with these sections pre-defined makes it much harder to accidentally skip one.
Build a Complete Umrah Itinerary
Every section in this checklist, structured and ready to fill in — plus your own branding on the finished PDF. Free, no signup.
Try the Free Itinerary Builder →